The primary purpose of Mini-funds is to provide money for teachers to use throughout the school year for small and/or consumable items for your classroom. Some examples include: art supplies for a class project, supplies to support a classroom pet, small games or learning tools, supplies for a classroom experiment, treats for a class party, etc. You have discretion over how to use Mini-funds, but please be aware that the PTA intends for the funds to be spent on classroom activities that directly impact students. Mini-funds should not be used for activities outside the classroom (i.e., personal, non-school use). For expenditures more than $100, please submit a request for approval to the PTA. Prior approval of expenditures less than $100 is not required, but the PTA does require submission of itemized receipts and a completed PTA Check Request Form for reimbursement.

You may be reimbursed at any time during the school year by completing a PTA Check Request Form (also available in the PTA Treasurer’s drawer) and providing receipts to the PTA Treasurer. It is important that you submit your receipts by the end of May each year because the Treasurer must balance the PTA accounts by June 30th. If you turn in receipts after the end of the school year, you will not be reimbursed for that school year. There is no carryover of any unused PTA Mini-funds to the next year.

Expenses to be reimbursed must be incurred within the PTA fiscal year which runs from July 1st through June 30th of each year. Exception: We realize that teachers plan their classroom expenditures based on sales events. As an example, if you incur an expense in June 2011 that is for the next school year, we will reimburse you for this if you submit your expense in September 2010. However, if you have a purchase in May 2010, you will have to submit your reimbursement by June 30th 2011.