Click here for a list of all the PTA Job Descriptions

President

• Coordinate the work of all PTA officers and committees
• Preside at all meetings of the Executive Board and general membership
• Prepare agendas for Executive Board and general PTA meetings (with input from Principal and Executive Board members)
• Attend PTA district-wide presidents’ meetings and PTAC meetings
• Be the official representative of Nixon PTA
• Be responsible for the preparation of the annual PTA Executive Board Roster
• Be authorized to sign checks
• Approve and be responsible for all communications that go out identified with “PTA” (Nixon News, eNews, flyers, etc.) and assure that they are approved by the Principal prior to distribution
• Respond to communications and otherwise interface with PAUSD, school administration, Executive Board members, PTA Council, PTA membership, staff, community members
• Have all contracts or legally binding documents approved by the PTA before signing
• Delegate tasks
• Serve as ex officio member on all committees except Nominating Committee
• Be familiar with and abide by current Nixon PTA Bylaws
• Financial responsibility for PTA budget; works closely with Treasurer

Executive VP

• Assist the President as needed, serving as the President’s primary aide
• Attend all executive and general PTA meetings
• Performs duties of the President in her/his absence
• Be authorized to sign checks
• Be familiar with and abide by current Nixon PTA Bylaws
• Serve as a member of the PTA Council Representative – when needed

VP Student Programs

• Attend all executive and general PTA meetings
• Oversees the coordination and management of Student Programs at Nixon including Bike Safety, 5th Grade Promotion Activities, Reflections and Enrichment Programs etc.
• Report monthly key activities to the executive board
• Be familiar with and abide by current Nixon PTA Bylaws

VP Family Programs

• Attend all executive and general PTA meetings
• Oversees the coordination and management of Family Programs at Nixon including Back to School Picnic, Hospitality/Staff Appreciation, International Celebrations, New Families etc
• Report monthly key activities to the executive board
• Be familiar with and abide by current Nixon PTA Bylaws

VP Fundraising

• Attend all executive and general PTA meetings
• Oversees the coordination and management of Fundraising programs at Nixon including Book Fair, PiE Liason, PTA Membership, School supplies, eScrip etc
• Process One-Check Forms and maintain spreadsheet record
• Report monthly key activities to the executive board
• Be familiar with and abide by current Nixon PTA Bylaws

VP Communications

• Attend all executive and general PTA meetings
• Oversees the coordination and management of communications media including Nixon Newsletter, eNews, Website Coordination; Parents Corner, Nixon Names Directory etc
• Oversees the publicity for all Nixon events
• Ensure all communications abide by current Nixon PTA Bylaws
• Report monthly key activities to the executive board
• Be familiar with and abide by current Nixon PTA Bylaws

Treasurer

• Attend all executive and general PTA meetings
• Prepare and present monthly financial reports including amendments to budget
• Convene and chair Nixon PTA Budget committee
• Prepare and present proposed budget to Executive Board and General PTA members
• Handle all PTA financial transactions and filing of reports in accordance with PTA guidelines and procedures
• Make sure that bank signature cards have current authorized office holders
• Secure two authorized signatures on all checks
• Be authorized to sign checks
• Interface with anyone in PTA who handles money, assuring correct PTA procedures are followed
• Maintain all PTA financial records
• Coordinates deposits detail with Financial secretary
• Forward payments (dues, insurance, assessments) to PTAC
• Coordinates with PTA auditor for midyear and year end audits
• Responsible for tax filings. (Return preparation can be outsourced)
• Be familiar with and abide by current Nixon PTA Bylaws

Financial Secretary

• Attend all executive and general PTA meetings
• Deposit PTA money on a timely basis; keeping accurate records of deposits
• Inform Treasurer and President of money received and deposited
• Be familiar with and abide by current Nixon PTA Bylaws

Secretary

• Attend all executive and general PTA meetings
• Take minutes at PTA Executive Board and General PTA meetings
  - Include all Board position reports and financial status
  - Attach a list of expenditures and all handouts to minutes
• Have minutes reviewed by PTA President and Vice Presidents
• Copy and distribute minutes at executive board and general PTA meetings
• Maintain a file of all past minutes (as corrected) to be bound at the end of the year
• Be familiar with and abide by current Nixon PTA Bylaws

Auditor

• Attend all executive and general PTA meetings
• Prepare and submit midyear (July – December) financial audit and end of year (January – June) financial audit according to PTA Bylaws and Guidelines (See PTA Toolkit)
• Be familiar with and abide by current Nixon PTA Bylaws

Historian

• Attend all executive and general PTA meetings
• Prepare and submit to PTAC Nixon PTA’s annual report required by State PTA; tally of volunteer hours and summary narrative of the past year.
• Act as custodian of records and materials pertinent to the history of Nixon PTA
• Be familiar with and abide by current Nixon Bylaws

Parliamentarian

• Attend all executive and general PTA meetings
• Be familiar with and abide by current Nixon PTA Bylaws
• Ensure Bylaws are current – Review current Bylaws and standing rules for revision and chair committees to update at least every 2-3 years or as needed by State requirements and/or changes
• Interpret Bylaws as requested or appropriate
• Advise PTA President or EVP on parliamentary procedures
• Meet with members of Nominating Committee as per Bylaws
  - Convene first meeting of Nominating Committee
  - Provide Committee with necessary materials and information, including updated job descriptions and current Bylaws

PTA Council Representative (2)

• Attend all executive and general meetings
• Attend PTAC meetings
• Have one council rep report PTAC activities to the PTA Executive Board
• Be familiar with and abide by current Nixon PTA Bylaws